PatientTrac Mind
AI-Powered Mental Health & Telemed EMR — Est. 2000

Mental Health Care,
Intelligently
Delivered.

PatientTrac Mind is a purpose-built behavioral health EMR integrating AI clinical intelligence, neurofeedback, real-time telemed, validated psychiatric scales, and automated insurance billing — built on 25 years of clinical data expertise.

25+Years EMR Heritage
531Database Tables
47Validated Scales
99.9%Uptime SLA
Schedule a Demo → 📹 Start Telemed Session Provider Sign In 📹 Launch Telemed
PatientTrac Mind AI
PHQ-9 Score
14 — Moderate
↓ 3pts from last session
AI Risk Score
24 / 100 — Low
Cleared for discharge plan
CPT Confidence
97% — 90837
Individual therapy 60 min
Our Heritage

25 Years of
Clinical Excellence

From a VB6-powered EMR serving 100+ Mid-Atlantic clinics in 2000 to a cloud-native AI platform for 2026 — PatientTrac has always been built by clinicians, for clinicians.

2000
PatientTrac EMR Founded
PatientTrac Information Technology Corp launches PatientTrac EMR — a HIPAA-compliant EHR built in Visual Basic 6, revolutionizing clinical workflows across mental health practices in the Mid-Atlantic.
2010
100+ Clinics · 25,000 Patients
Platform grows to serve over 100 behavioral health and neurological clinics, managing records for ~25,000 patients. Recognized for intuitive interface and enterprise-grade security.
2015
PatientTrac Corp Formed
Delaware C-Corporation formed to explore telehealth and AI opportunities. IP, expertise, and clinical relationships transferred from the original entity.
2016–2025
Healthcare IT Leadership
Provided corporate management services to 30+ European and U.S. healthcare and tech clients, supporting $75M in transactions and securing regulatory approvals for 10+ healthcare organizations.
2026
PatientTrac Mind Launches
Full cloud-native rebuild on Supabase PostgreSQL with 531 tables, AI clinical intelligence, 47 validated psychiatric scales, real-time telemed, and automated insurance billing.
Platform Features

Everything behavioral health needs

Built from 25 years of clinical data — not adapted from a generic EMR.

🧠
Mental Status Exam
Structured MSE with appearance, behavior, mood, affect, thought process, cognition, and insight — pre-fills from AI-analyzed intake data.
AI-Assisted
📊
47 Validated Scales
PHQ-9, GAD-7, MoCA, HAM-D, PANSS, PCL-5, AUDIT, CAGE, Columbia Suicide Severity, and 38 more — with automated scoring and trend analysis.
Evidence-Based
📹
Integrated Telemed
HIPAA-compliant video sessions with in-session charting, screen sharing, waiting room, and automated visit documentation with CPT modifier 95.
WebRTC Secure
💊
E-Prescribing
Controlled substance e-prescribing with DEA compliance, drug interaction checking, NDC database, and pharmacy integration for all 50 states.
DEA Compliant
🏥
Insurance & Billing
Real-time eligibility verification, AI CPT/ICD coding suggestions, 837P claim generation, ERA/EOB processing, and A/R aging dashboard.
AI-Coded
📋
Care Plans & Goals
SMART goal framework, measurable objectives, intervention tracking, DSM-5-TR diagnostic integration, and treatment progress visualization.
DSM-5-TR
💬
Secure Messaging
End-to-end encrypted patient-provider communication with message threading, file attachments, read receipts, and HIPAA audit logging.
Encrypted
📅
Smart Scheduling
AI-optimized appointment booking with no-show prediction, automated reminders, waitlist management, and provider availability optimization.
AI-Optimized
🔒
HIPAA Infrastructure
AES-256 encryption, row-level security, TOTP MFA, full PHI audit trail, §170.315(d)(2) compliant logging, and HITECH breach notification.
ONC Certified
Clinical AI Intelligence

Powered by
Claude Sonnet

Anthropic's Claude AI runs embedded in every clinical workflow — not bolted on as an afterthought.

🎯
No-Show Risk Prediction
Scores every appointment 1–10 at booking. Analyzes prior history, insurance type, day/time, and visit type to flag high-risk slots.
💡
AI Intake Assistant
Pre-visit chat collects chief complaint, symptoms, medications, and flags red flags. Suggests ICD-10 codes before the provider walks in.
📝
Billing AI
After encounter close, Claude analyzes the session and suggests CPT codes with confidence scores, denial risk assessment, and estimated reimbursement.
⚡
Smart Scheduling
Analyzes provider's 14-day schedule to recommend 3 optimal slots with conflict detection and insurance visit interval compliance.
AI Clinical Intelligence — Live
Patient Jane Doe · PTM-0421
PHQ-9 Score 14 — Moderate Depression
GAD-7 Score 11 — Moderate Anxiety
No-Show Risk 3/10 — Low Risk
Suggested CPT 90837 · conf 94%
Denial Risk 2/10 — Low
Est. Reimbursement $142.80 — Aetna PPO
TREATMENT PROGRESS
Session 168% ProgressGoal
Competitive Analysis

Why practices choose
PatientTrac Mind

Built exclusively for behavioral health — not a general EMR with a psychiatric module bolted on.

Feature PatientTrac Mind SimplePractice Valant TheraNest
AI CPT Code Suggestions ✅ Claude AI · 94%+ accuracy ✗ ⚡ Basic ✗
Validated Psychiatric Scales ✅ 47 scales with trending ⚡ 8 scales ⚡ 12 scales ⚡ 5 scales
Integrated Telemed ✅ Built-in · HIPAA · Mod 95 ✓ ✓ ✓
No-Show AI Prediction ✅ Scored at booking ✗ ✗ ✗
DSM-5-TR Integration ✅ All 20 diagnostic chapters ⚡ ICD-10 only ✓ ⚡ Partial
Real-time Insurance Eligibility ✅ 270/271 EDI · Live ✓ ✓ ⚡ Manual
AI Pre-Visit Intake ✅ Chat + ICD suggestions ✗ ✗ ✗
Patient History (EMR Heritage) ✅ 25 years · 25,000+ patients ✗ ✗ ✗
Multilingual (EN/ES/FR) ✅ Full trilingual ✗ ✗ ✗
Transparent Pricing

Simple, practice-based plans

No per-patient fees. No setup costs. No surprises. Start free for 14 days.

Starter
$299/mo
Solo behavioral health practitioners
✓1 Provider license
✓Full EMR + charting
✓Telemed sessions
✓PHQ-9, GAD-7 + 10 scales
✓Insurance billing
✓Secure messaging
✓Email support
Start Free Trial
Most Popular
Professional
$699/mo
Growing multi-provider practices
✓Up to 5 Provider licenses
✓Everything in Starter
✓All 47 psychiatric scales
✓AI CPT coding + billing AI
✓No-show prediction
✓AI intake assistant
✓Priority phone support
✓Custom templates
Start Free Trial
Enterprise
$1,499/mo
Large practices and behavioral health centers
✓Unlimited providers
✓Everything in Professional
✓Multi-facility management
✓Custom AI models
✓EHR/hospital integration
✓Dedicated account manager
✓HIPAA BAA included
✓Custom onboarding
Contact Sales

All plans include 14-day free trial · HIPAA BAA available · Data export always included · Cancel anytime

Ready to modernize your practice?

Join behavioral health providers who've eliminated documentation burden and improved patient outcomes with PatientTrac Mind.

Schedule a Demo → Provider Sign In 📹 Launch Telemed